Complete Wedding Coordination Includes

Leading up to the wedding

  • Two in-person-meetings - one of which will be the an onsite walk through of your ceremony and reception venue to finalize set up and floor plan
  • Unlimited contact via email from the time of contract. Any phone and video chats need to be pre-scheduled ~ We are always here for you!
  • Recommendations of approved, qualified wedding vendors • Review all your vendor contracts as needed to understand exactly what will be arriving day-of
  • Identify any missing pieces to the wedding day that may have been missed but are essential to run smoothly
  • Creation and distribution of your detailed wedding day itinerary and timeline
  • Assist in the coordination of your rehearsal prior to your wedding with officiant

Wedding Day

Set up and Vendor Management

  • Professional Day of Wedding Coordinator onsite for up to 12 hours of wedding day management
  • Communication & logistical management of vendors on wedding day
  • Cross-check venue set up, making sure ceremony and reception are set up perfectly. Fixing any errors that may come up
  • Set-up and styling of wedding elements • Distribute bouquets & pin corsages to the bridal party, attendants & family members
  • Final inspections on set up, seating placement/ count, table cards, décor, etc.

Ceremony

  • Manage event timing with wedding party, family members, venue coordinator and vendors following our professionally created timeline
  • Greeting guests and assist with seating arrangements
  • Attend to guests needing special assistance
  • Onsite direction of the wedding ceremony photo session and reception
  • Retain the marriage license for the officiant
  • Direct ushers with seating and wedding program distribution
  • Direct ceremony processional • Coordination with DJ / Musicians on song selections, music cues and music volume

Reception

  • Distribute final payments & gratuities as needed to vendors
  • Review reception activities and timing with band or MC / DJ and photographers / Videographers
  • Coordination of reception events; grand entrance dances, toasts, etc.
  • Coordination of transportation of gifts / personal items
  • Cocktail hour photos, first look, dinner service and late night
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Ready to learn more?